Frequently Asked Questions

Contractor - Frequently Asked Questions

FAQs

What is the full list of specialist schedules

We have Specialist SORs for

Asbestos

CCTV Maintenance

Communal Mechanical & Electrical

Communal TV Maintenance

Controlled Door Entry Maintenance

Cyclical redecoration and Pre-decoration Repairs

Disabled Adaptations

Estates Services – Grounds maintenance, Building Cleaning

Facilities Management

Fire Alarms Maintenance

Fire Safety Works

Gas Appliance Service and Maintenance

Lift Maintenance

Planned Maintenance and Property Reinvestment

Retrofit Works

Solid Fuel Appliance Service and Maintenance

Warden Call/OAP Alarms Maintenance

Water Hygiene

 

We also have two abbreviated Schedules

Repairs Ordering Schedule (ROS)

Voids Ordering Schedule (VIPER)

Does labour include timing?
We have standard minute values (also expressed as standard hours) for all SOR items except those classed as specialist works
How many items are in version 6.1

2590 Items

Asphalt

5

Brickwork

168

Cleaning & Clearance

51

Disabled Adaptations - Minor

87

Drainage

36

Electrician (incl Micro-generation)

306

Fencing

87

Flooring (Sheet and Tile)

37

Glazing

62

Groundworks

79

Heating

124

Joiner

599

Painter

230

Plasterer

82

Plumber

346

Roofer

141

Stonework

18

Specialist

95

Floor and Wall Tiling

38

 

 

What formats of the M3NHF Schedule are available?

Printed –

  • Volume 1a Invitation to Tender
  • Volume 1b Contract Conditions
  • Volume 1c Preliminaries
  • Volume 1d Specification
  • Volume 1e KPI Framework
  • Volume 2a SOR Long descriptions (Tender)
  • Volume 2b SOR Medium descriptions (Works Order)

Electronic – Word

  • Volume 1a Invitation to Tender
  • Volume 1d Specification
  • Volume 1e KPI Framework
  • Volume 2a SOR Long descriptions (Tender)
  • Volume 2b SOR Medium descriptions (Works Order)

Electronic  - PDF

  • Volume 1b Contract Conditions
  • Volume 1c Preliminaries

Electronic – CSV, XML and Excel (3 separate files)

  • SOR Medium descriptions (Works Order)
Where are find fault and rectify items in version 6?

Locate fault and locate fault and rectify items have been dropped in version 6 of the M3NHF Schedule of Rates.

Many subscribers had reported misunderstandings about how these items should be treated, particularly with regard to invoicing.

What is the coding system?

For the main SOR there are 6 numeric’s:

  • Nxxxxx – Trade Code
  • NNxxxx – Section
  • NNNNxx – Subsection
  • NNNNNN – SOR Item

We can provide files with additional codes for Orchard, Anite and SDM

Description Format:

  • Property History - 1 line x 50 characters
  • Works Order - 4 lines x 50 characters or a total of 200 characters.
  • Tender Purposes – up to 12 lines x 50 characters
Can I buy the M3NHF Schedule of Rates?

Contractors and consultants may not buy M3NHF Schedule of Rates directly. It must be provided by the authorised subscriber which will be a social landlord (council or housing association). The schedule can be supplied in hard copy without restriction. If the schedule is required in electronic format, the subscriber must extend their licence to cover the contractor.

Contractors and consultants working with authorised subscribers can however purchase an A5 SoR edition of the Schedule containing the items including medium descriptions and rates.

How do I buy the A5 SoR edition of M3NHF Schedule of Rates?

The M3NHF SOR A5 books are available via the order form for immediate dispatch. The books are £40 per copy and payable by credit card or invoice. Do not forget to specify which version of the M3NHF Schedule of Rates you require. 

 

If I buy M3Locator Plus will I get M3NHF Schedule of Rates with it?
Licences for M3Locator Plus and M3NHF Schedule of Rates are completely separate. M3Locator Plus will not come with M3NHF Schedule of Rates unless a separate licence or licence extension has been obtained for the right to use it. Each product is subject to the terms and conditions of its own licence agreement, obtainable from M3.
My client has asked me to obtain the M3NHF Schedule of Rates to tender against. How can I get hold of a copy?

Contractors and consultants may not buy M3NHF Schedule of Rates directly. It must be provided by the authorised subscriber which will be a social landlord (council or housing association). The schedule can be supplied in hard copy without restriction. If the schedule is required in electronic format, the subscriber must extend their licence to cover the contractor. There is an administrative charge for this licence extension.

Contractors and consultants working with authorised subscribers can however purchase an A5 SoR edition of the Schedule containing the items including medium descriptions and rates. Each book costs £40.

What is the latest version of M3NHF Schedule of Rates?

Version 7 is the latest version of the M3NHF Schedule of Rates.

The release date for M3NHF Schedule of Rates Version 7 is August 2016.

The evaluative date for M3NHF Schedule of Rates Version 7 is January 2016.

The release date for M3NHF Schedule of Rates Version 6.3 is September 2015.

The evaluative date for M3NHF Schedule of Rates Version 6.1 is January 2008.

The operative date for M3NHF Schedule of Rates Version 6.1 is January 2011

The release date for M3NHF Schedule of Rates Version 6.1 is 6th May 2011.

 

Version 7 M3NHF Schedule of Rates was released in August 2016.  It replaced version 6.3.  Current subscribers can get a copy by using Contact Us

When is the next version of M3NHF Schedule of Rates due?

The latest version is 6.2 and the next version is 7 and is due early 2016.  You can read more about the changes in release 6.2 here.

Where can I get a breakdown of labour and materials that make up the rates?

The labour and materials files (SMVs) are available for purchase to M3NHF Schedule of Rates subscribers. You can select them from the M3NHF Schedule of Rates menu on the order form. You can place an order there, or just get a quotation.

Can I get M3NHF Schedule of Rates on CD?

Contractors and consultants may not buy M3NHF Schedule of Rates directly. It must be provided by the authorised subscriber which will be a social landlord (council or housing association). The schedule can be supplied in hard copy without restriction. Subscribers can provide an electronic version to their approved Contractor or Consultants. Your approved Contractors or Consultants can register here for a sub licence number to accept the terms and conditions allowing them access to their client's schedule of rates.

Contractors and consultants working with authorised subscribers can however purchase an A5 SoR edition of the Schedule containing the items including medium descriptions and rates. Each book costs £40.

Can I pay by credit card?

The M3NHF SOR A5 books are available via the order form for immediate dispatch. The books are £40 per copy and payable by credit card or invoice. Do not forget to specify which version of the M3NHF Schedule of Rates you require. 

How can I get further information about a particular item in the M3NHF Schedule of Rates?

Generally it is found to be unhelpful to focus on any particular M3NHF Schedule of Rates item. Schedule items are deemed to include everything necessary to do the job. The contract says:

Each item in the Schedule of Rates is intended to represent the entire work content of the particular repair and or maintenance in respect of the subject of the Schedule of Rates item and the Contractor is deemed to have included in his percentage adjustment for all ancillary items not specifically referred to in the Schedule of Rates item but are necessary to achieve the particular repair or maintenance of the Schedule of Rates subject.

For items that need clarification, you should refer enquiries via the subscriber.

Are the descriptions in accordance with the principles of the Standard Method of Measurement [SMM]?
No, the descriptions are intended to represent the work requirement of that particular task and are deemed to be fully inclusive of ancillary works necessary to complete the task.
Are labour and materials included in the rates?

Rates are built up from Standard minute value outputs, rates include:

  • Labour
  • Labour oncosts (NI, pension, training etc)
  • Non productive Time
  • Profit
  • Overheads
  • Vehicle costs
  • Materials
  • Materials wastage
  • Stores on Cost
  • Profit and overheads
What guidance notes are provided?
Measurement Rules, Price Framework Details etc.
Do the times in labour and materials files (SMVs) include travel time?
No. The times in the labour and materials files are for completing the job once on site. Travel times should be added in "padding". Travel and other non-productive time should be taken into account by the contractor when calculating the % uplift.

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